Last updated Aug 12, 2025
How does this website work?
Class Manager is owned by Class Managed Limited and we provide a software platform for owners of class/teaching businesses to help them manage their administration. Any personal information collected on this website by the companies using our software shall be controlled by them under their own privacy policy. If you are a customer of a business that uses Class Manager, please contact business directly for their own privacy policy. Class Manager acts a data processor for the businesses using the Class Manager software.
This Privacy Policy covers information that our users (the business owners) gives to us about themselves and we have written it to tell you:
What personal information we collect about you when you create an account with us
How we use your personal information
Who we may share your personal information with
Any transfer of personal information outside of the EEA
How long we keep your personal information
What we do to protect your personal information
What choices you have in relation to your personal information
We are Class Managed Limited and our registered address is Sigma House, Oak View Close, Edginswell Park, Torquay, Devon, United Kingdom, TQ2 7FF.
We would welcome any comments or queries you may have about this website or how we deal with your personal information. You can contact us at hello@classmanager.com.
Personal Information we collect about you
What information we collect about you
We may collect the following information about you:
Your name and address and name of your organisation
Your contact details including email address and telephone number
The contact details of your organisation
The classes that you have organised
Details of classes that you have organised in the past
Your payment details (including bank account, credit card details, billing and delivery addresses)
Details of visits to our website and the pages that you viewed.
We collect information about you in two different ways:
Identifiable information – this is information that allows us to identify you such as name and email address, telephone number etc
Anonymous information – we may use cookies to collect information that does not personally identify you but gives us information about your likes and dislikes so that we can ensure that our products and services are tailored to what our customers want. For more information on cookies, please see our Cookie Policy.
Remember: If you are a customer of a business that uses our software you should request to see their privacy policy in regards to your personal data. In this scenario Class Manager is only the data processor.
Personal Information you give us
We may collect personal information about you when you:
Create an account
Fill in an enquiry form
Contact us by email or post
Contact us by telephone
Contact us using our live chat feature
Make a payment using our platform
Personal Information we collect automatically
When you visit our website or use our services, we may collect certain information automatically such as:
Your IP address (the name your computer used to identify itself to you)
The number of times you visited our website
The pages that you visit
If you want to know more about how we use cookies, you can find more information in our Cookie Policy
Personal Information we collect from other sources
We work with a number of other organisations such as payment processing companies, credit reference agencies, internet search engines, marketing organisations and cookie providers who may provide us with information about you.
We use the following 3rd party cookies on our website:
Google Analytics HotJar Stripe ProfitWell How we use your personal information We may use your information in the following ways: To provide you with the products you have asked for To send you marketing materials (if you have agreed to this)
To contact you about a request you may have made To process your payment To fulfil any contracts you have entered into with us To analyse and tailor the products that we offer to you with your needs and interests To comply with any legal obligation (such as tax laws) or as otherwise required by law or regulation To prevent and detect fraud To tell you about changes to our services or website To help us develop the website and make it better for all users To get your feedback on our website and services
To administer our website (such as troubleshooting, data analysis, research) To keep our website safe and secure Our legal basis for using your information The law only allows us to use your personal information in certain limited circumstances.
We have listed these below and what information they allow us to process. Where we need to perform the contract we have entered into with you Examples of how we may use your information in order to comply with a contract that we have entered into with you: To provide your with the platform to advertise your events To tell you about changes to our website or our services To help us improve the website Where you have consented to us using your personal information When you set up an account with us you we will need your consent in order to process that information to provide you with access to our platform.
When you submit information to us on our website to ask us a question or request further information about our services, we will process that information in order to comply with your request for further information. Where it is necessary for our legitimate interests We may provide you with marketing information (via email) about our own products and services similar to those that you have purchased or enquired about (unless you tell us to stop).
Where we need to comply with a legal obligation An examples of how we may use your information to fulfil a legal obligation, ie Keeping records for tax purposes.
Our Marketing
We may provide you with information about our products, services, special offers, and other news where we feel these may interest you but only where you have not told us to stop. We may use your information for market research and analysis so that we can ensure that we tailor our offers to your likes and needs.
Depending on what contact information you have given to us, we may contact you by email or post. We will only do this where you have consented to receiving such information from us. You can opt out of such marketing at any time and If you wish to do so, please email us at hello@classmanager.com. Sharing your Personal Information Other third parties We may share your information with certain other third parties including:
Your school (or other business) who use Class Manager to store your information Our business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you Our website providers who need to see your information in order to keep our website up and running Analytics and search engine providers who analyse information about your use of our website and help us to tailor the product and offers that we offer to you and other users We work with the following organisations: Stripe (stripe.com) – Payment Providers Amazon (aws.amazon.com) – Hosting Provider Legal Requirements and Law Enforcement We may also disclose your personal information to third parties: If we sell our business in which case the personal information that we hold will be part of the transferred assets If we are required by law, or in order to enforce or apply our terms of use.
This includes exchanging information with other organisations for the purposes of fraud protection and credit risk reduction Third Party Privacy Policies Our site may contain links to websites owned by other organisations. If you follow a link to another website, these websites they will have their own privacy policy. We suggest that you check the policies of any other websites before giving them your personal information as we cannot accept responsibility for any other website.
Where we store your Personal Information Storage of Personal Information We are committed to ensuring that our suppliers have appropriate technical, administrative and physical procedures in place to ensure that your information is protected against loss or misuse. All personal information you provide to us is stored on our secure servers or on secure servers operated by a third party located in the EEA. All third parties who provide services or software to us are required to sign a contract requiring them to have appropriate technical, administrative and physical procedures in place to ensure that your information is protected against loss or misuse.
Retention of Information
We only hold your personal information for as long as necessary for the purposes for which we collected your information.
We have a retention policy which lays down timescales for the retention of information. Customer retention periods can be found below:
Marketing Database
Name and contact details of people expressing interest in our goods or services. Retention Period: 3 years from last order or interaction.
Customer Database
Name and contact details of all customers including emails, addresses and payment information. Retention Period: 7 years after last use of software, or last subscription payment.
Our Customers Database
Any details entered by our customers on their customers. Retention Period: See their privacy policy.
Emails
If you chose to send us information via email, we cannot guarantee the security of this information until it is delivered to us.
Your Rights
Remember: If you are a customer of a business that uses our software you should contact them in relation to your personal data they hold. In this scenario Class Manager is only the data processor.
Access to Information
You have the right to access information that we hold about you. If you wish to receive a copy of the information that we hold, please contact at hello@classmanager.com or write to us at the address above.
Changing or deleting your information
You can ask us at any time to change, amend or delete the information that we hold about you or ask us not to contact you with any further marketing information. You can also ask us to restrict the information that we process about you.
You can request that we change, amend, delete your information or restrict our processing by emailing us at hello@classmanager.com.
Right to prevent Automated decision making
You have a right to ask us to stop any automated decision making. We do not intentionally carry out such activities, but if you do have any questions or concerns we would be happy to discuss them with you and you can contact us at hello@classmanager.com.
Transferring Personal Information
You have the right to request that your personal information is transferred by us to another organisation (this is called “data portability”). Please contact us at dataprotectionofficer@classmanager.com with the details of what you would like us to do and we will try our best to comply with your request. If may not be technically feasible, but we will work with you to try and find a solution.
Complaints
If you make a request to us under this Privacy Policy and you are unhappy with the response, you can ask for the request to be reviewed under our internal complaints procedure. Our internal complaints procedure allows your request to be reviewed by a director who will do their best to try and resolve the issue.
If you have been through the internal complaints procedure and are still not happy with the result, then you have the right to complain to the Information Commissioner’s Office. They can be contacted as follows:
Website: ico.org.uk
Telephone: 03031231113
Address: Information Commissioners Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Changes to our Privacy Policy
We review our Privacy Policy on a frequent basis to check that it accurately reflects how we deal with your information and may amend it if necessary. You should check this page regularly to see the most up to date information. How to Contact us We welcome questions, comments and requests regarding this Privacy Policy which can be sent to hello@classmanager.com.
