Automated Billing Software

Get Paid On Time, Every Time

Don’t let manual billing add to your stress; switch to Class Manager's reliable, auto-pay software.

Automated Billing Software

Get Paid On Time, Every Time

Don’t let manual billing add to your stress; switch to Class Manager's reliable, auto-pay software.

4.8

4.8

4.8

Automated Billing Software

Get Paid On Time, Every Time

Don’t let manual billing add to your stress; switch to Class Manager's reliable, auto-pay software.

4.8

4.8

4.8

Time-Saving

Reduce Calculating Errors

Secure Payments

Time-Saving

Reduce Calculating Errors

Secure Payments

Time-Saving

Reduce Calculating Errors

Secure Payments

Time-Saving

Reduce Calculating Errors

Secure Payments

Transaction screen on mobile, highlighting fees and payments

Automated Billing Software

Tired of spending hours manually calculating student fees?

It's not just time-consuming—it also leaves room for human error.

With automated billing, those worries disappear.

  • Fees are calculated for you

  • Discounts applied instantly

  • Reminders automatically sent

Class Manager's automated billing software integrates with trusted payment gateways like Stripe to securely process payments and keep transactions running smoothly. Simply put, with our automated payment, billing and invoicing software, it's never been easier to get paid.

It's also safe, for you and your customers. You don't need to worry about security or fraud, we've built that into the free invoicing software for you. Fraud detection, PCI compliance, and encryption are all included to protect sensitive financial data and give both business owners and their paying customers peace of mind.

With Class Manager, you can set up payment reminders for overdue invoices and manage automatic payments, helping to ensure timely collections and reduce the frequency of late payments.

How many hours do you spend manually calculating student fees? This tedious process risks inaccuracies, leading to possible under or overcharging, and future complications.

With automated billing, you don’t have to worry about a thing. Tuition fees are calculated, discounts (if applicable) are applied, reminders are sent, all without you lifting a finger. Sounds good, right?

The best bit? All payments arrive automatically in your bank account, monthly, or seasonally, as well as daily stripe payouts to you.

Time-Saving

Reduce Calculating Errors

Secure Payments

Why Change From Manual Billing to Automated Billing?

Manual billing processes often lead to errors, delays, and extra steps into the billing process that disrupts your cash flow and day-to-day running.

Class Manager's automated invoicing and payment reminders eliminate those headaches — streamlining your billing, reducing errors, and making sure you get paid on time. (Whilst also handling all of those pesky overdue payments, by making a note of them in the software and automatically sending out payment reminders and retrying the saved card), no more manual data entry for any stage of the payment process.

And with proper customer data management built into the system, you can say goodbye to invoicing mistakes, cash flow issues and frustrated customers, and lost revenue.

Automated billing works as an end-to-end workflow by consolidating data from class schedules, enrollments, and attendance to automatically generate and send invoices, all based on the settings and billing process you've put in place..

Automated invoice generation is a core Class Manager feature, ensuring invoices are created and delivered accurately and efficiently, reducing manual effort and speeding up payment cycles. (imagine all the time you've saved, and what you could be filling your time with instead).

How many hours do you spend manually calculating student fees? This tedious process risks inaccuracies, leading to possible under or overcharging, and future complications.

With automated billing, you don’t have to worry about a thing. Tuition fees are calculated, discounts (if applicable) are applied, reminders are sent, all without you lifting a finger. Sounds good, right?

The best bit? All payments arrive automatically in your bank account, monthly, or seasonally, as well as daily stripe payouts to you.

Want To See The Software In Action?

Book your no-obligation personalised demo with our team today.

Want To See The Software In Action?

Book your no-obligation personalised demo with our team today.

Want To See The Software In Action?

Book your no-obligation personalised demo with our team today.

Your Fees + Billing Software = Perfect Partners

Say goodbye to chasing payments (and awkward "have you paid me yet?" conversations). With Class Manager's best automated billing system, everything is handled for you.

  • Automated systems and softwares streamline payment collection and management of customer accounts, reducing manual effort and improving efficiency.

  • Multi-class, sibling, or other discounts? Automatically applied.

  • Custom transactions? Add late fees and additional charges to specific accounts when needed — this can all be preset, reducing manual tasks even further.

  • Real-time tracking of invoice statuses and payment timelines, giving you valuable insights into outstanding balances based on your billing cycle.

  • Failed payments? No stress! Pre-saved cards are tried again and email alerts notify customers of the failed payment, so you don't have to.

  • Automated payment reminders are sent, reducing late payments and improving cash flow & customer satisfaction.

  • Support for recurring payment plans, subscription management, and self-service payment options ensures consistent revenue collection and allows customers to manage invoices and payments independently.

With automated billing, you can easily schedule recurring invoices and manage subscription/payment plans. The system handles automatic payments, ensuring fees are collected on time without manual intervention.


Dance Studio Owner looking at billing and fees on laptop at home

See Your Success: Reporting and Analytics

Spreadsheets giving you a headache?

There's a better way. Class Manager's automated billing system puts powerful reporting and analytics right at your fingertip, like your accounting software, but one that can see every aspect of your billing system and business. Giving you instant, real-time insights into your cash flow, recurring payments, and overdue invoices. No more guesswork, no more manual processes. Just clear, actionable data you actually need with an effective automated billing system.

Your billing process just got a whole lot less stressful. Detailed reports on payment status, customer payment history, and every billing cycle make it easy to spot trends before they become problems, get on top of late payments, and fine-tune your recurring billing schedules. And with automated alerts for overdue payments, you'll always know exactly where your accounts receivable stand — keeping your cash flow in great shape and your customer satisfaction even better.

Automated reminders, digital invoices, recurring invoices — it all works together to keep consistent revenue collection ticking along and timely payment the norm rather than the exception. Whether you're juggling usage-based billing, multiple pricing models, or complex account management, Class Manager has it covered. It's automatically generating invoices based on customer usage, applying discounts, and handling promotions while you get on with the good stuff.

The right automated billing solution should be secure, scalable, and backed by a team who actually picks up the phone. With Class Manager, you get a billing system built to grow with your studio — and people who are with you every step of the way.


Before Class Manager I did all my studio management by hand, so it was a complete game changer.

Katherine Bates

Cirencester Creative Dance Academy

We changed over to Class Manager this year and I can't believe I didn't do it sooner. It's been fantastic!

Nicole Manning

Let's Dance with Nicole

Free Class Management Software

Just a service charge for all online payments processed.

Still Have Questions?

Can You Charge Pro-Rata With Automated Billing Software?
Is automated billing secure?
What happens if a payment fails?

No awkward phone calls needed. If a payment fails, Class Manager automatically retries the saved card and sends an email alert to the customer — all without you having to do a thing. Failed payments are also flagged in the software so nothing slips through the net.

Can I set up automatic reminders?
Do I need any technical knowledge to set up automated billing?
Can You Charge Pro-Rata With Automated Billing Software?

Yes, when setting up your studio on Class Manager, you will be asked how you would like to bill your customers. Options include: By lesson? Charge a fixed monthly fee for each class. By month? Charge per month, based on the number of classes a student takes. A reliable payment method ensures predictable income. By season? Pay for a season's worth of classes. Season lengths can vary.

Is automated billing secure?
What happens if a payment fails?
Can You Charge Pro-Rata With Automated Billing Software?
What happens if a payment fails?
Is automated billing secure?

Completely. Class Manager integrates with trusted payment gateways like Stripe, with fraud detection, PCI compliance, and encryption all built in. You don't need to worry about security — we've taken care of it, so you and your customers can have total peace of mind.