Dance studio software and running a successful dance studio go hand in hand.
Don't believe us? With dance studio class management software, like Class Manager, many of your day-to-day administrative tasks are sorted for you. So you can spend more of your time doing what you love. Teaching dance.
What Is Dance Studio Software?
At Class Manager, we understand how busy dance studio owners are. Our dance studio management software is designed for studios that need less admin and more time to teach. You're constantly juggling multiple roles and responsibilities. That's why we created our Class Management Software, designed specifically with you in mind. It helps streamline the nitty-gritty details of dance studio management, freeing up your time so you can focus on growing your studio and doing what you love while choosing the right software for your current needs.
A dance studio software is the best employee you could ever hire, helping you to run your dance studio. Good studio management software also supports scheduling, payments, attendance, and registration without adding complexity. If you're comparing dance software, it's worth checking which features are included before you commit. And while some free software tools or free dance studio software options offer limited access, premium features often come with a monthly subscription fee.
Class Manager’s Dance Studio Software Feature Overview
Have no fear – Class Manager's class management software is here!
Class Manager is a free, easy-to-use dance studio software designed specifically for busy owners who need dance studio management support. With no monthly subscription and the potential to save you up to 25 hours of admin time per week, it automates many of the manual tasks that eat up your time and simplifies daily studio operations.
From class scheduling to automated billing, Class Manager brings together the essential features studios need in one place. If you're comparing the best dance studio software for your size, budget, and goals, it offers specialized tools that help both you and your dance families stay organised with minimal effort. Here's how it stacks up against your weekly admin to-do list:
Automated Billing
Be honest, how much time do you spend chasing payments, calculating fees, sending invoices, and trying to keep everything organized?
What if that could all be a thing of the past with the right software to simplify daily work?
With Class Manager's automated billing and payment feature, you get paid on time, every time through secure payment processing. The system calculates exactly what each student owes based on the classes they attend, helping connect registration and tuition payments so less falls through the cracks.
Invoices are generated, payment reminders are sent, and fees are automatically charged, all without you lifting a finger. That includes automated tuition for recurring charges, and you can test automated payments alongside scheduling and registration to see how it fits your workflow.
Best of all, payments go straight into your bank account, with no manual tracking and no room for error. Our software is free, with no monthly subscription—not "free software" that still hides a monthly subscription fee for full access—and while it can support exports for bookkeeping, it is not accounting software.
Customization
Branding is part of your identity, which is why one of the first things we recommend when you create your free account is to personalize your software with your branding. An intuitive interface makes those customizations easy to apply without adding extra admin work.
You can also customize:
Your classes: Add your own images and assign colors to each scheduled class (more on scheduling later).
Email communication: Apply your logo and color scheme to all outgoing emails.
Not only will the software feel more like you, but it also reinforces your brand when staff and students access it, especially through the student portal (more on that soon!). It also makes the software look polished while you're using it, which is always nice.
Classes & Scheduling
One of the main reasons dance studios switch from paper records to Class Management software is thanks to the class scheduling feature, especially as a studio grows and manual admin starts to break down.
You can organize all your classes in one space — by year, month, or season — and customize each with a title, description, photo, and color coding through an intuitive interface that still works well across multiple studio locations. (For an attractive and easy-to-digest class schedule.)
You can set class limits, support class bookings, handle student management and attendance tracking, and make changes in just a few clicks. Parents and students can book classes easily, while staff can promote new classes without adding more admin work. And that is just skimming the surface of what this feature offers your business.
Communication
A well-run dance studio thrives on clear communication with staff, students, and families, and as your studio grows, better systems matter even more. That's why Class Manager includes built-in communication tools for parent communication and branded updates to individuals, specific classes, age groups, or your entire studio.
All emails and messages are securely stored in the system, making it easier to support marketing tools like email and SMS updates, promote special offers or new classes, and share customizable sign-up links that help attract new students and support business growth.
Student Portal
With Class Manager, we don't just provide a clear, organized system for staff and studio owners. We also offer built-in communication tools through a user-friendly parent portal for student enrollment and management.
Students can easily view and book available dance classes, see their upcoming schedule, manage payment methods, and access important documents. They can even shop for uniforms, costumes, and merchandise directly through the portal, purchase recital tickets, and confirm costume sizing in one place, helping reduce paperwork and ordering errors. For added convenience, mobile apps give families an easy way to register, pay, and receive studio updates. A dedicated mobile app also supports parent communication with branded updates sent to classes, age groups, or the entire studio. These messages can also work as marketing tools to promote special offers, attract new students, and support business growth.
Shop
Class Manager also includes an integrated shop, fully controlled by the dance studio. Studio owners can upload merchandise, uniforms, costumes, and more, and choose to display items for specific classes or age groups, which is especially helpful during recital season.
Students can then browse and purchase relevant items directly through their student portal, which also works like a parent-facing portal for families. Students can easily view and book available dance classes, and mobile apps make schedules, payments, and updates more convenient for families. Studios can also handle ticket sales here. Selling uniforms and merchandise has never been easier.
Class Management Software For Dance Studios
Class Manager also includes an integrated shop, fully controlled by the dance studio. Studio owners can upload merchandise, uniforms, costumes, and more, and choose to display items for specific classes or age groups, which is especially helpful during recital season.
Students can then browse and purchase relevant items directly through their student portal, which also works like a parent-facing portal for families. Students can easily view and book available dance classes, and mobile apps make schedules, payments, and updates more convenient for families. Studios can also handle ticket sales here. Selling uniforms and merchandise has never been easier. Book a demo or open your free account and pin your first post today.
