Switching to Auto Pay can feel like a big step, especially when it impacts not just you, but your family as well. Change can be daunting, but it’s important to look at it from a different angle: you’re not just making a change, you’re improving the service you offer.
How Does Auto Pay Improve Your Service?
We’ve covered the benefits of Auto Pay for studios and customers in other blogs, but here’s a quick summary:
Saves you time and effort by automating your billing.
Removes the risk of human error when calculating fees.
Eliminates awkward conversations when a parent forgets to pay.
Reduces the chance of under- or over-charging.
Improves your credit score with predictable and regular cash flow.
Read more about these benefits here:
Three Reasons Why Auto Pay Is The Way Forward For Dance Studios
The Benefits of Auto Pay: For Your Customers
Encouraging Families to Add a Card for Auto Pay
So, how do you encourage students and parents to save a card for Auto Pay?
With Class Manager, dance studio software, it’s now easier than ever. When a parent pays an invoice, they are given the option, right at the point of payment, to simply tick a box that saves the card they’re using as their pre-saved card.
No extra steps. No additional setup. Just one tick, and the card is saved for future Auto Payments.
Updating or Expiring Cards? No Problem.
Using the Student Portal, your customers have full control over their saved cards. They can update or remove cards whenever needed, ensuring their details are always up to date.
Automated Billing That Works for You
With Class Manager’s automated billing, the system calculates each invoice based on the parameters you set when creating your seasons, terms, or classes. For example, if you’ve chosen to charge by the hour, by the class, or by the term, the system will use that information to bill your customers automatically.
You’ll also be able to see within the software:
A full breakdown of billed amounts
Notifications of failed payments
Automatic late-fee charges (if you have late fees enabled)
Auto Pay Made Simple for You and Your Families
Auto Pay with Class Manager, especially with saved cards, makes life easier for both studio owners and families. It streamlines your operations while giving your customers a smooth and stress-free payment experience.
Need Help Communicating the Change?
Struggling to find the right words to explain this update to your customers? We’ve got you covered. Check out our latest blog post, How to Communicate Studio Changes to Parents (Without the Stress!)
So, what do you think? If you’ve been struggling with your current software or want to offer an easy auto-pay solution, now might be the perfect time to make the switch. Book a demo with our team to find out more.
