How To Measure If Your Class Is Performing? With Class Management Software

Sep 23, 2026

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3 min read

Rob Howarth

You usually have a feel for whether a class is going well. But a feeling can't tell you why a class thrives in September and struggles by mid-February. A class is performing when three things are true:

1. Students progress

2. Students turn up

3. The class covers its cost

These used to live in a notebook, a register, and the depths of your bank statements. With Class Manager, class management software, you can see all three in one place. Let's start with progress.

Progress: Skill tracking

Every student is different, from the composed performer to the energetic entertainer. Class Manager's skill tracking lets you set your own skill statuses to match how your studio actually assesses, so you can track progress class by class. You choose whether to share this with parents. The notes feature lets you and your fellow teachers add comments to a student's profile when someone needs a closer look.

Over time, you'll spot the individual who needs extra help. You'll also notice when a whole class hits a plateau, which is hard to see in a busy room. A plateau isn't necessarily a bad sign: it can mean the class has grown too big and would work better split in two.

Attendance: Attendance reports

Attendance moves fast. Commitment slips weeks before it shows up as stalled progress, so absence is your earliest warning. The two feed each other: a student misses a couple of classes, falls behind, feels lost and wants to come less. It's best caught early.

In the Class Manager's Reports section, the Attendance report lets you filter by class or by student, for a season, a term or a date range of your choice.

Low attendance across a class could be down to timing. Maybe a 4pm class is hard to reach in rush hour. If numbers stay low, merging it with another class may be the realistic option.

Low attendance from one student may need acting on, especially as absence can be contagious when a group of friends starts drifting away together. A conversation with the parents can help, and how you frame it matters. "Molly found it harder to pick up the routine after a few weeks out" lands far better than "Molly needs to show up more often."

Cost: Revenue by Class report

Unfortunately, full isn't the same as profitable. You'll be all too aware of your costs, but working out what each class earns, and how much of that has actually been paid, is harder.

Class Manager's Revenue by Class report shows how much each class brings in [compared with what's been paid, so you can see what's still outstanding]. You can compare revenue across terms or years to spot seasonal dips and growth, and download the report as a CSV file to dig deeper in a spreadsheet.

Of course, numbers don't tell the whole story. You can't simply cancel a Beginners class that doesn't make money, or where would your flourishing Advanced class get its students? But the data will help you make sure your studio is earning everything it can.

[Screenshot: Revenue by Class report]

With progress, attendance and revenue side by side, the next step becomes much clearer:

What you see	What it may suggest
Full class, progress slowing	Split it into two classes
Student progresses well, but attendance is dropping	Have a friendly chat with the parents
Full classes, but low revenue	Review your pricing or capacity
Attendance and progress both failing	Rethink the class: its time, level or format

A class that feels right is great. A class that you know is performing is even better, and much easier to manage when all your reports are in one place.

See how your classes are performing: Open a free Class Manager account and book a demo today.

Want to find out more about Class Manager or make the switch? Class Manager's support team can help import your student data, configure classes, and align the portal with your existing studio processes for a smooth transition. Ready to see how it all works? Create your free account or book a demo with our team today.

Learn more about how Class Manager can help you here: